Document Manager

mTuitive's Document Manager reduces time spent managing documents and policies, improving productivity by making content easier to find and proactively manages compliance e.g. TJC, ISO/CAP‐15189. It reduces risk by enabling effective governance of healthcare information; at the same time ensures that information accessed through a central knowledge base is current and approved.

In short, unite your documents and processes for greater efficiency and compliance. Document Manager Screen Shot

Benefits

Reduces risk through good governance and best practices

Increases ROI through low cost of deployment and ownership

Can be deployed using our Cloud server without the need for IT support or your own resources

Improve productivity and agility while meeting TJC, CAP, CLIA, Health Depts. and other requirements

Supports ISO / CAP-15189 Lab Standards and helps support inspections

Users are productive in less than 30 minutes with End-user self-directed training less than 10 minutes

Key Features

Organize and share electronic documents

Manages electronic documents in most file formats. Organizes documents into hierarchies of folders that reflect the different ways in which people work. A single click configures the rules of the folder. You can easily set different levels of permissions. This helps you fine tune the type of access that you want to grant to individuals and groups based on your department or institution's policies.

Checklist Compliance Dashboard

Know with a glance if you are in compliance with your current checklist. Status indicator lights allow you to manage proactively. Simply clicking on the element provides you the details you need to manage to your checklist requirements. Both checklist component items and changes to checklist are configuration controlled for ease of management. Apply custom data to documents: Lets you associate extra information with documents. Metadata is indexed and can be used to easily retrieve and generate reports on documents based on your custom criteria.

Automate change request, task, review and approval processes

Automate document management processes, such as document change requests, document review and approval processes to ensure that they are carried out accurately and consistently according to your own requirements or according to those imposed by regulatory agencies.

Header information automatically applied to "document of record"

This helps insure that all printed documents have the required information to insure the document is authorized, approved and the correct version. It also includes a next review or obsolete date as necessary. Our PDF robot places the indicia with the elements you've defined.

Lab Equipment

Monitoring

You can proactively track, monitor and manage equipment, specimens and material used in the lab replacing forms, logs and manual processes from a central location.

Supports CAP, The Joint Commission, CLIA and Provincial compliance along with Six Sigma quality initiatives.

equipment monitoring screen shot

The monitoring of temperature sensitive areas and the proper maintenance of equipment is critical for proper laboratory operation. Even though all labs strive to employ the best staff, the use of automated monitoring ensures the integrity of specimens, reagents, media and equipment used throughout the lab, while ensuring compliance.

Key Features:

Lights‐Out operation

Provisions for Wi‐Fi wireless communication and wired LAN

Automatic assignment of alerts / tasks to groups or individuals

Promotion of alerts / tasks for approvals for deviations with automatic resolution documentation

User defined ranges, schedule, history, deficiency resolution

User configurable buffers / schedules to minimize false alarms

Reduces inventory loss due to equipment failure

Conformance for CAP, AABB, CLSI, OSHA, DOT, CLIA, AAALAC, FDA, GAMP, GxP, HACCP, Joint Commission, USP 797, Provincial or other criteria with associated inspection reports

Maintenance Specific Features:

Predefined equipment, reagent and material templates

Supports both scheduled and unscheduled events

Certification validation of users as necessary, e.g. calibration

Monitoring for expirations and handling for compliance

Tasks can include instruction manuals, MSDS and videos

Creates log files to CAP, TJC, CLIA and other standards

equipment monitoring screen shot

Peer Review

Lab QA, Peer Review and OPPE / FPPE should be an automated, integral part of your process and much more than reporting—without added effort.

Working with your LIS to automatically identify, assigning cases, gathering meaningful details, improving quality while maintaining compliance with OPPE / FPPE reviews. Dramatically enhance your ability to provide accurate and timely diagnoses in support of clinical decisions, reducing risks while automating most of your QA and inspection reports.

Key Features:

Monitors pre‐analytic, analytic and post‐analytic variables that contribute to diagnostic errors

Triggers automatic peer‐review identifying potential QA to be performed from your LIS

Provides reports necessary of ongoing process improvement and CAP / TJC Inspections

Full pathology staff management features reduce administrative overhead

Automates the OPPE and FPPE mandated processes leveraging excluded, vetted and weighted data

Reduces time performing / analyzing QA—Minutes/day, can work within your LIS environment

Increases QA metrics / details—Helpful data to improve patient safety and identify bottlenecks

Automates the process—Guides your staff through QA and Peer Review

Eliminates painful QA analysis crunch—No need to submit periodic QA analysis or inspection data

Integrates with your LIS—No redundant data entry

Central QA repository—One location for all QA reporting, dashboards and alerts

Monitors Quality Indicators examples:

Intraoperative Cases (e.g. Frozen ‐ permanent section concordance and TAT)

Intradepartmental reviews (e.g. First time diagnoses of malignancy)

Extramural (Inter‐institutional) reviews

Cyto‐Surgical Pathology Correlation (e.g. Concordance of FNA to surgical specimen)

Technical and Gross dissection quality of histologic and cytologic preparation

Amended report review e.g. Amended / appended cases

TAT (e.g. By part type with automated exclusions)

Autopsy (e.g. Report adequacy and turnaround time)

Support for new staff and Residents

Advanced LIS Search for ad hoc analysis

quality indicators screen shot

Process Automation:

Deficiencies associated with quality indicators are automatically identified and reviewing pathologist are alerted to subcategorize the type of diagnostic error/deficiency

To the extent possible, the application assesses the clinical impact on patient care taking into account the relative risks by time at the time of discovery

Discrepancies between pathologists can be promoted for director review

Digital images can be automatically surfaced in the LIS and the QA case report

Configurable Benchmarks and Indicators:

These default standards have been chosen based upon recommendations from CAP, TJC and can be adjusted:

Frozen / Permanent Section Correlation ‐ e.g. <3% discordance for cases associated with clinical significance to patient mgmt

Interdepartmental review of first time diagnosis of malignancy ‐ e.g. <2% discordance of cases associated with significance

Extramural ‐ e.g. <2% discordance for cases associated with clinical significance to patient management

Cyto‐surgical pathology correlation ‐ e.g. <2% discordance for cases associated with significance

Amended report review ‐ e.g. <2% discordance for cases associated with clinical significance

Report turnaround time (surgical pathology and cytopathology) ‐ e.g. 80% of cases signed out within 2 working days, 95% of cases signed out within 5 working days

Other user‐defined measures with self‐administered configuration and exclusions processing

Staff Management:

Dashboard status of green, amber and red lights to highlight issues so you can manage‐by‐exception. Functional sorting of the staff issues that are important for your specific needs for proactive management. Includes over 80 parameters including:

Employee service type and licensing with location and authorized function matrix

Employment contract details, anniversary, renewals

Continuing education credits

Degrees and supporting documentation including diplomas, transcripts, certificates, etc.

Background, contact information

Review Dates: last, next with supervisor(s) process automation

Document attachments and general comments

quality indicators screen shot

AccuTrack AP

Track specimens from excision to the lab with new AccuTrack AP and know the current status of any specimen inside of your lab. AccuTrack AP works the way you want without disrupting workflow, all while supporting Lean/Six Sigma. mTuitive's specimen tracking software helps pathology staff to address specific risk areas, integrate with and auto-print from the LIS, and even comes with a "Rapid Fire" mode that ensures timely and efficient tracking of sensitive materials.

Know where your specimens are at all times with an intuitive system that promotes best practices. AccuTrack AP Screen Shot