Privacy Policy 

Last Update: August 24, 2020

1 Introduction 

mTuitive Inc values the trust our users and customers place in us when they give us access to their personal data. The Privacy Policy describes how we work to maintain that trust and protect that information. 

In particular, this Privacy Policy details our collection, use and disclosure of personal and non-personal data you give to mTuitive when you access or use mTuitive’s web site at https://www.mtuitive.com (the “Site”), and software provided by mTuitive (“Software”), and all other communications with individuals though written or oral means, such as email or phone (collectively, together with the Site and Software, our “Service”). 

1.1 Personal Data and Non-Personal Data 

Personal data (“Personal Data”) refers to any information that identifies you as a specific individual, and non-personal data (“Non-Personal Data”) refers to any information that does not identify you as a specific individual. Please note that at all times mTuitive will adhere to the applicable statutory definition in determining what is and is not Personal Data for the purposes of this Privacy Policy. Where this Privacy Policy refers to “information” or “your information” this may include both Personal and Non-Personal Data. 

1.2 The Scope of mTuitive’s Privacy Policy 

This Privacy Policy covers only data that we collect through the Site, and not any other data collection or processing, including, without limitation, the data collection practices of any affiliate or other third party, including any third-party operators of web pages to which the Site links, and any information that we collect offline or through any websites, products, or services that do not display a direct link to this Privacy Policy. 

Occasionally, we may refer to this Privacy Policy in notices on the Site, including special purpose web pages, mobile applications, or other resources, for example, if we invite you to submit ideas to improve the Site. This Privacy Policy applies to information collected by us through such special purpose resources, as modified in the particular notice (e.g., with respect to the types of data collected or our uses or disclosures of such information). mTuitive may amend this Privacy Policy at any time. 

1.3 Changes to the Privacy Policy 

Please review the “Last Updated” legend at the top of this page to determine when this Privacy Policy was last amended. Any changes to this Privacy Policy will become effective on the “Last Updated” date indicated above. By using the Site or providing information to us following such changes, you will have accepted the amended Privacy Policy. If mTuitive is going to use Personal Data collected through the Site in a manner materially different from that stated at the time of collection, then mTuitive will notify users via email and/or by posting a notice on mTuitive’s Site for 30 days prior to such use or by other means as required by law. 

2. Collection of your Personal Information 

We collect different types of information from or through the Site. The legal bases for mTuitive’s processing of personal data are primarily that the processing is necessary for providing the Service in accordance with mTuitive’s Terms of Service and that the processing is carried out in mTuitive’s legitimate interests, which are further explained in the section “How We Use the Information We Collect” of this Policy. We may also process data upon your consent, asking for it as appropriate. 

2.1 User-provided Information

When you use the Service, as a User or as a Visitor, you may provide, and we may collect Personal Data. Examples of Personal Data include name, email address, mailing address, and mobile phone number. Personal Data also includes other information, such as geographic area or preferences, when any such information is linked to information that identifies a specific individual. You may provide us with Personal Data in various ways on the Service. For example, when you use the Service, or send us customer service-related requests. 

2.2 "Automatically Collected" Information

When you use the Service, we may automatically record certain information from your device by using various types of technology, including cookies, “clear gifs" or “web beacons.” This “automatically collected" information may include IP address or other device address or ID, web browser and/or device type, the web pages or sites visited just before or just after using the Service, the pages or other content you view or interact with on the Service, and the dates and times of the visit, access, or use of the Service. When you use the Software, we may automatically record certain information from your device such as the device name, the logged on user name and the name of the device network.  

3 How We Use the Information We Collect 

We use the information that we collect in a variety of ways in providing the Service and operating our business, including the following: 

3.1 Operations 

We use the information to operate, maintain, enhance and provide all features of the Service, to provide the services and information that you request, to respond to comments and questions and to provide support to users of the Service. 

3.2 Improvements 

We use the information to understand and analyze the usage trends and preferences of our visitors and users, to improve the Service, and to develop new products, services, feature, and functionality. Should this purpose require mTuitive to process personal data, then the data will only be used in anonymized or aggregated form. 

3.3 Communications 

We may use a visitor’s or user’s email address or other information to contact that visitor or user for administrative purposes such as (i) customer service, right of privacy violations or (ii) with updates on promotions and events, relating to products and services offered by us and by third parties we work with. You have the ability to opt-out of receiving any promotional communications as described below under “Your Choices.” 

3.4 Cookies and Tracking Technologies 

We use automatically collected information and other information collected on the Service through cookies and similar technologies to: (i) personalize our Service, such as remembering a user’s or visitor’s information so that the user or visitor will not have to re-enter it during a visit or on subsequent visits; (ii) provide customized advertisements, content, and information; (iii) monitor and analyze the effectiveness of Service and third-party marketing activities; (iv) monitor aggregate site usage metrics such as total number of visitors and pages viewed; and (v) track your entries, submissions, and status in any promotions or other activities on the Service. You can obtain more information about cookies by visiting http://www.allaboutcookies.org

3.5 Analytics 

We use Wix to measure and evaluate access to and traffic on the Site and create user navigation reports for our Site administrators. Wix operates independently from us and has its own privacy policy, which we strongly suggest you review.

We take measures to protect the technical information collected by our use of Wix. The data collected will only be used on a need to know basis to resolve technical issues, administer the Site and identify visitor preferences; but in this case, the data will be in non-identifiable form. We do not use any of this information to identify visitors or users. 

4 To Whom We Disclose Information 

Except as described in this Policy, we will not intentionally disclose Personal Data that we collect or store on the Service to third parties without the consent of the applicable visitor, user or client. We may disclose information to third parties if you consent to us doing so, as well as in the following circumstances: 

4.1 Service Providers 

We work with third party service providers who provide website, application development, hosting, maintenance, and other services for us. These third parties may have access to, or process Personal Data as part of providing those services for us. We limit the information provided to these service providers to that which is reasonably necessary for them to perform their functions, and our contracts with them require them to maintain the confidentiality of such information. 

4.2 Non-Personally Identifiable Information 

We may make certain automatically-collected, aggregated, or otherwise non-personally-identifiable information available to third parties for various purposes, including (i) compliance with various reporting obligations; (ii) for business or marketing purposes; or (iii) to assist such parties in understanding our clients’, users’ and visitors’ interests, habits, and usage patterns for certain programs, content, services, and/or functionality available through the Service. 

4.3 Law Enforcement, Legal Process and Compliance 

We may disclose Personal Data or other information if required to do so by law or in the good-faith belief that such action is necessary to comply with applicable laws, in response to a facially valid court order, judicial or other government subpoena or warrant, or to otherwise cooperate with law enforcement or other governmental agencies. 

We also reserve the right to disclose Personal Data or other information that we believe, in good faith, is appropriate or necessary to (i) take precautions against liability, (ii) protect ourselves or others from fraudulent, abusive, or unlawful uses or activity, (iii) investigate and defend ourselves against any third-party claims or allegations, (iv) protect the security or integrity of the Service and any facilities or equipment used to make the Service available, or (v) protect our property or other legal rights, enforce our contracts, or protect the rights, property, or safety of others. 

4.4 Change of Ownership 

Information about users and visitors, including Personal Data, may be disclosed and otherwise transferred to an acquirer, successor or assignee as part of any merger, acquisition, debt financing, sale of assets, or similar transaction, as well as in the event of an insolvency, bankruptcy, or receivership in which information is transferred to one or more third parties as one of our business assets and only if the recipient of the user or visitor Data commits to a Privacy Policy that has terms substantially consistent with this Privacy Policy. 

5 Your Choices 

5.1 Access, Correction, Deletion 

We respect your privacy rights and provide you with reasonable access to the Personal Data that you may have provided through your use of the Services. If you wish to access or amend any other Personal Data we hold about you, or to request that we delete or transfer any information about you that we have obtained from an Integrated Service, you may contact us as set forth in the “How to Contact Us” section. At your request, we will have any reference to you deleted or blocked in our database. 

Please note that while any changes you make will be reflected in active user databases instantly or within a reasonable period of time, we may retain all information you submit for backups, archiving, prevention of fraud and abuse, analytics, satisfaction of legal obligations, or where we otherwise reasonably believe that we have a legitimate reason to do so. 

 

You may decline to share certain Personal Data with us, in which case we may not be able to provide to you some of the features and functionality of the Service. 

At any time, you may object to the processing of your Personal Data, on legitimate grounds, except if otherwise permitted by applicable law. If you believe your right to privacy granted by applicable data protection laws has been infringed upon, please contact privacy@mtuitive.com. You also have a right to lodge a complaint with data protection authorities. 

5.2 Navigation Information

You may opt out from the collection of navigation information about your visit to the Site by Google Analytics by using the Google Analytics Opt-out feature available through https://tools.google.com/dlpage/gaoptout.

5.3 Opting out from Commercial Communications 

If you receive commercial emails from us, you may unsubscribe at any time by following the instructions contained within the email or by sending an email to the address provided in the “How to Contact Us” section. 

Please be aware that if you opt-out of receiving commercial email from us or otherwise modify the nature or frequency of promotional communications you receive from us, it may take up to ten (10) business days for us to process your request. Additionally, even after you opt-out from receiving commercial messages from us, you will continue to receive administrative messages from us regarding the Service. 

6 Third-Party Services 

The Service may contain features or links to web sites and services provided by third parties. Any information you provide on third-party sites or services is provided directly to the operators of such services and is subject to those operators’ policies, if any, governing privacy and security, even if accessed through the Service. We are not responsible for the content or privacy and security practices and policies of third-party sites or services to which links or access are provided through the Service. We encourage you to learn about third parties’ privacy and security policies before providing them with information. 

7 Third-Party Cookies 

We allow third parties with which we have a separate agreement to use cookies and other technologies to collect information about your use of the Site. These third parties include business partners, which collect information when you view or interact with components on the Site.

The information gathered by these third parties is used to remember users’ settings (e.g. language preference) and for sessions for logged in users. 

We do not share with these third parties any information that would readily identify you (such as email address); however, these third parties may have access to information about your device (such as IP or MAC address). We do not have access to, or control over, the technologies that these third parties may use to collect information about your interests, and the information practices of these third parties are not covered by this Privacy Notice. Other than as discussed in this document, we have no control over these third parties. 

The Following Types of Cookies Are Used in the Site: 

  • strictly necessary/essential cookies - These cookies are essential in order to enable you to move around the website and use its features, such as accessing secure areas of the website. Without these cookies services you have asked for cannot be provided. These cookies don’t collect information that identifies a visitor.

7.1 The Following Cookies are Used in the Site: 

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8 Minors and Children’s Privacy 

Protecting the privacy of young children is especially important. Our Service is not directed to children under the age of 18, and we do not knowingly collect Personal Data from children under the age of 18 without obtaining parental consent. If you are under 18 years of age, then please do not use or access the Service at any time or in any manner. If we learn that Personal Data has been collected on the Service from persons under 18 years of age and without verifiable parental consent, then we will take the appropriate steps to delete this information. 

9 Data Security 

We follow generally accepted industry standards to protect the information submitted to us, both during transmission and once we receive it. We maintain appropriate administrative, technical and physical safeguards to protect Personal Data against accidental or unlawful destruction, accidental loss, unauthorized alteration, unauthorized disclosure or access, misuse, and any other unlawful form of processing of the Personal Data in our possession. This includes, for example, firewalls, password protection and other access and authentication controls. We use SSL technology to encrypt data during transmission through public internet, and we also employ application-layer security features to further anonymize Personal Data. 

However, no method of transmission over the Internet, or method of electronic storage, is 100% secure. We cannot ensure or warrant the security of any information you transmit to us or store on the Service, and you do so at your own risk. We also cannot guarantee that such information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards. If you believe your Personal Data has been compromised, please contact us as set forth in the “How to Contact Us” section. 

If we learn of a security systems breach, we will inform you and the authorities of the occurrence of the breach in accordance with applicable law. 

10 Data Retention 

We only retain the Personal Data collected from a user for as long as the user’s account is active or otherwise for a limited period of time as long as we need it to fulfill the purposes for which we have initially collected it, unless otherwise required by law. We will retain and use information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements as follows: 

  • the contents of closed accounts are deleted within 3 months of the date of closure; 

  • backups are kept for 3 months; 

  • billing information is retained for a period of 7 years in accordance with US accounting and taxation laws 

11 Settings

Although we may allow you to adjust your privacy settings to limit access to certain Personal Data, please be aware that no security measures are perfect or impenetrable. We are not responsible for circumvention of any privacy settings or security measures on the Service. Additionally, we cannot control the actions of other users with whom you may choose to share your information. Further, even after information posted on the Service is removed, caching and archiving services may have saved that information, and other users or third parties may have copied or stored the information available on the Service. We cannot and do not guarantee that information you post on or transmit to the Service will not be viewed by unauthorized persons.

12 Data Transfer

We may transfer, process and store Personal Data we collect through the Services in centralized databases and with service providers located in the U.S. The U.S. may not have the same data protection framework as the country from which you may be using the Services. When we transfer Personal Data to the U.S., we will protect it as described in this Privacy Policy.

The Service is hosted in the United States or Canada. Regardless of the database being hosted in the EU, if you choose to use the Service from the European Union or other regions of the world with laws governing data collection and use that may differ from U.S. law, then please note that you may be transferring your Personal Data outside of those regions to the United States for storage and processing by our service providers listed in the mTuitive Terms of Service. We will comply with GDPR requirements providing adequate protection for the transfer of personal information from Europe to the U.S. Also, we may transfer your data to the U.S., the EEA, or other countries or regions deemed by the European Commission to provide adequate protection of personal data in connection with storage and processing of data, fulfilling your requests, and operating the Service.

13 Data Controller and Processor

mTuitive Inc processes Personal Data both as a Processor and as a Controller as defined in the GDPR.

14 Changes and Updates to This Policy

Please revisit this page periodically to stay aware of any changes to this Policy, which we may update from time to time. If we modify the Policy, we will make it available through the Service, and indicate the date of the latest revision, and will comply with applicable law. Your continued use of the Service after the revised Policy has become effective indicates that you have read, understood and agreed to the current version of the Policy.

15 How to Contact Us

Please contact us with any questions or comments about this Policy, your Personal Data, our use and disclosure practices, or your consent choices by email at privacy@mtuitive.com. If you have any concerns or complaints about this Policy or your Personal Data, you may contact mTuitive’s Data Protection Officer by email at dpo@mtuitive.com.

Pathologists - are you using the 2020 CAP Checklists yet? The deadline for compliance is November 1, 2020. Whether you are an existing customer with questions on how to update, or are in need of a new solution quickly, drop us a line!

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+1-508-771-5800

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Copyright 2002-2020 mTuitive, Inc. All other trademarks are property of their respective owners.

mTuitive, Inc.

586 Strawberry Hill Road

Centerville, MA 02632